Key tasks in this stage:

  • Develop a plan for the action you will be doing, indicating roles/responsibilities, deadlines, and the resources required.
  • Continue research in order to construct and prepare to implement your plan
  • Work on the preparation for the service
  • Develop skills/knowledge identified as being essential to the action stage
  • Submit your CE project proposal
  • Meet with a learning advisor to discuss your action plan 

Once you have investigated and collected information important to your project, develop your Project Proposal then work on your action plan. As you complete this preparation stage, you might realize you need more information – meaning you will need to complete some more investigation. There is often some going back and forth between investigation and preparation.  

To establish and develop your project ideas and assist you in developing your action plan, complete this Project Proposal table with your group (suggest you copy/paste this table into a googledoc, share it and work together in completing it).  This Project Proposal needs to be discussed and approved by your assigned learning advisor before you proceed with your project.

Question Your groups notes
1. WHAT?
Nature of the project
2. WHY?
Rationale of the project
What is your goal?
When will the action start and finish?
Where will the action take place?
6. HOW?
What will you do and how?
7. WHEN?
Schedule. Timelines
Who is the target community
9. WHO?
Human resources to assist your project
Material resources


The above Project Proposal will also help to ensure that you apply the SMART goals format in planning for your project.  Using the SMART goal format will give you guidance in developing goals that are appropriate and achievable.


  • Include details about what you will do, who will help you, and how you will do it.
  • What you will do should be clear to anyone reading the statement.


  • What measures will let you know you’ve accomplished your goal?
  • What is your timeline for accomplishing the goal?

Action orientated

  • Make clear the action you (not someone else) will take


  • Is your goal something that you can actually achieve?
  • Do you have the needed resources, knowledge, and time?


  • Dates for your goal are clear


Now it is time to further develop your ideas by turning the above points into an action plan, completing the table the same as this one below in your project website.  


Main Activity

Specific Actions (what needs to be done?)

Who will be responsible?

Resources that will help

Date to be completed by



Here is an excerpt from an example action plan for organising a Speech Contest.

Main Activity

Specific Actions (what needs to be done?)

Who will be responsible?

Resources that will help

Date to be completed by

Location logistics 1. Venue booking

2. Seating

3. Stage set up

1.     Yani

2.     Yani

3.     Riana

Mr Richards 1.  July 1st

2.  October 10th

3.  October 15th

 Promotions 1. media release

2. Poster

3. Website

4. Eflyer

1.     Ansu

2.     Nigel

3.     Nigel

4.     Nigel

Ms Mather (text)

Mr Kay (design)

Examples of poster and eflyer

1.  August 1st

2.  August 1st

3.  August 1st

4.  August 1st

 Speakers 1. Send inviations

2. Provide guidelines

3. Get speaker bios

1.     Ansu

2.     Ansu

3.     Ryan

Check guidelines for other speech competitions

Consult Mr Ahmad

1.  September 10th

2.  October 1st

3.  October 1st

 Sponsors 1. Develop sponsorship proposal

2. Send proposals, present to those interested

3. Gather logos for promotional material

1.     Ryan

2.     Ryan

3.     Riana

4.     Riana

Ms Mather (text)

Sample sponsorship proposal

1.  July 1st

2.  July 5th

3.  July 15th